Sending Mass Emails To Staff Members

Time To Pet allows you to quickly send a mass email to all or a subset of your Staff members at one time.

Each mass email is called an Email Campaign.

In this article

Creating A New Email Campaign

  1. Navigate to the Messages Center.  
  2. Click the "Email Staff" tab.
  3. Click the "New Email Campaign" button.

  4. Enter the Campaign's name. This will also be the subject of the Email. Then click "Save And Select Staff". 

  5. The next screen will present you will a few pre-defined filters to select which staff members this campaign will be sent to. Select a filter to continue.

  6. The next screen is where you can create the body of your message. 

  7. Below the message box, there are three buttons. 

    Send Email: This will send the email to all selected staff. A confirmation box will appear asking you to confirm that this is indeed the action you would like to take.
    Save Draft: This will save a draft of your email allowing you to leave this page and come back at a later point to edit your message.
    Send Me Sample: This will send you a sample of the message, exactly as it will appear to your Staff Members.

You are also able to modify the recipient list while editing the message.

To add a new Staff, select their name and click the "Add Staff" button. To remove a Staff Member, click the "Remove From List" link to the right of their name.

Editing Campaign Subject/Name

You can edit the Email Campaign's name/subject at anytime by clicking the edit icon next to the name.

Use the Input to edit the name and then click the "Save" Icon to save the changes.

Duplicating Email Campaign

You can duplicate an Email Campaign allowing you to reuse it. This saves you from having to re-create a campaign that will stay largely unchanged. A duplicated Campaign will contain the same message and Staff list. You will have the ability to make any necessary changes before the Email is sent.

  1. Navigate to the list of all Email Campaigns.
  2. Click the "Actions" button and select "Duplicate".

  3. Use the popup window to edit the new Campaign's name.


  4. Click the "Yes, Duplicate This Campaign" button to continue.

View Email Campaign Stats

Time To Pet will track which staff have opened your emails. To track which Staff have and have not opened your emails:

  1. Navigate to the list of all Email Campaigns.
  2. Click the "Actions" button and select "Statistics". 

Images and Attachments

Images can be inserted into your campaign by clicking the image icon at the top of the editor.

Unfortunately, it is not possible to include attachments the mass email tool. For an email tool with more robust capability, we recommend using MailChimp

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