Generating/Deleting Pay Stubs/Invoices For Staff/Users
Important Note: Terminology may differ depending on if you have Contractors or Employees selected in your Staff Settings. The verbiage for Independent Contractors is "Invoices" and the verbiage for Employees is "Pay Stubs". This article will use the employee terminology (Pay Stubs).
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Time To Pet does not offer payroll processing, but you can generate pay stub reports to make it easy for you to calculate the correct compensation you owe your staff. You are able to generate a report that reflects the services that a user has completed during a specified date range. The compensation is determined by the Service details (though this can be adjusted on a staff by staff basis).
Generating Staff Pay Stubs
To generate a pay stub for all your staff, go to the Pay Center under Staff on your Dashboard and select the "Generate Pay Stubs" button.
On the "Calculate" screen, you will be able to select the date range for which you want to report to include. You can also choose if you want to have compensation for cancelled or incomplete services, if you want to change the pay stub default options, or if you want to optionally include Time Shifts.
On the "Review & Edit" screen, you will be able to review each pay stub for each staff, select which staff you want a pay stub generate for, and make any changes before generating the pay stubs.
You can also add custom line items to staff member pay stubs by selecting the "Edit" option:
After completing your edits, you can Finalize pay stubs by generating and optionally emailing them to staff members.
You can also generate an individual staff member's pay stub right from their profile:
Reviewing And Editing Pay Stubs
In cases where you want to change the default compensation rate for a specific service, or want to adjust the cancellation compensation for staff, you can "Edit" the pay stub before generating.
This will show all the services that the staff member is being compensated for and changes can be made and saved. Changes are now persisted forever (or until the pay stub has been generated), allowing you to build out pay stubs far into the future.
Once generated, you will be able to email the pay stub to your staff member and have the record of the report in the pay stubs page.
What if I generated pay stubs and I forgot to disburse tips?
If you forget to disperse tips before generating pay stubs, you would need to delete the pay stubs (using the steps below) from the “Pay Stubs” tab of each staff member’s account, and then generate new pay stubs that include the tips. Once deleted, you’ll be able to re-run the same date range and those events will show up on the new set of pay stubs with the tips included.
Deleting/Regenerating Pay Stubs
To delete a pay stub, you will have to go to the staff member's profile and select the "Pay Stubs" tab. This will show all the generated pay stubs for the staff and the option to delete the pay stub.
It is not possible to have a generated pay stub duplicated. Staff can only be paid once per service. If you generate a pay stub for the same date range of an existing pay stub, the report will only show services that haven't been included in the initially generated pay stub.
Generating Pay Stubs For Inactive Staff
If a user has been made inactive, you can still generate a pay stub for the inactive user by going to their profile. An inactive user profile can be accessed by going to the Staff List and selecting the "View Inactive Staff" button at the bottom of the page:
After selecting the inactive user, you will be able to generate the pay stub by going to the "Pay Stubs" (or "Invoices") tab and generate the pay stub:
If you would like to enable permissions for your staff members/users to generate their own pay stubs/invoices, read more about how to do that here: Generating Own Pay Stub/Invoice As Staff/User